Authors
Petrov S.
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Degree
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PhD in Technique, National Research University «Moscow Power Engineering Institute» |
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E-mail
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petrovsa@mpei.ru |
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Location
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Moscow |
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Articles
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Software system to automate the preparation and registration orders in the higher education institutionThe purpose of the article is to provide the reader with general information about the capabilities
and interrelationships of the program modules that are part of the «Orders» system, developed and
implemented at the National Research University «Moscow Power Engineering Institute» (MPEI), to
automate the preparation and approval of orders. The text refers to the growth of the russian market
of electronic document management systems (EDMS), as well as an increase in the interest of universities
in the solutions of such a plan. The examples of the most popular EDMS and projects of their
implementation are given. The references to examples of universities own developments as applied to
the problem of electronic document circulation are given. The workflow specifics of orders are noted,
consisting in the need to automatically generate the text of the document, and after coordination to update
the related data in the information systems (IS) of the enterprise. These features make it difficult
to use the «boxed» EDMS presented on the modern market. As a solution to the problem, the software
system «Orders» and its constituent modules are considered: template editor, route editor, order editor.
The template editor is used to create templates for order paragraphs, the description of which includes
components (text template), parameters (user-defined fields), executors (instructions for updating
data), and operations (auxiliary functions). The route editor provides the formation of valid routes
for order coordination. The order editor uses the prepared templates and routes, dynamically forms
the user interface for entering parameters, allows to generate an order text and to pass an order along
the route, and executes instructions that make changes to the IS according of the order. Separate copies
of the presented solution cover three IS functioning in MPEI for several years. This fact confirms
the theoretical and practical significance of the developed mechanisms.
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